OPERATIONS COORDINATOR - UAE

Location: UAE
Type: Full-Time

Company Presentation

Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.

The Operations Coordinator assists in the daily coordination of equipment movements, scheduling, and support functions for rental and project operations. This role is critical in ensuring equipment, operators, and services are efficiently allocated and tracked to meet project deadlines and client requirements.

• Mainly responsible for full manpower planning, day-to-day project operations, and logistics coordination.
• Coordinate the daily dispatch and return of earthmoving equipment based on project requirements.
• Maintain and update equipment movement logs, rental schedules, and job status reports.
• Liaise with workshop, logistics, and site teams to confirm equipment readiness and availability.
• Support the allocation and tracking of operators, drivers, and support staff across various project sites.
• Monitor and report fleet availability, utilization, and job completion status.
• Ensure proper documentation is maintained for all transactions, including transfer records, TPCs (equipment and personnel), gate passes, and port passes.
• Act as a point of contact between the operations team and clients regarding scheduling updates and site requirements.
• Assist in preparing daily and weekly operational reports, including equipment mobilization and demobilization activities.
• Support preventive maintenance scheduling in coordination with the workshop team.

• Diploma or Bachelor’s Degree in Logistics, Operations Management, Business Administration, or a related field.at
• A minimum of 3 to 5 years of experience in operations coordination, preferably in equipment rental, logistics, construction, or heavy equipment industries.
• Strong knowledge of heavy machinery and equipment deployment procedures.
• Familiarity with major construction equipment brands such as CAT, Komatsu, JCB, Hitachi, and similar equipment manufacturers.
• Ability to work under pressure and manage time-sensitive requests efficiently.
• Excellent communication, coordination, and problem-solving abilities.
• Strong organizational and multitasking skills.
• Proficiency in MS Office applications and operational reporting systems is an advantage.

We offer you the opportunity to join an internationally growing company. You will be part of our dynamic team, you will be able to contribute to and benefit from our continuous expansion and global reach.